HIGHCLERE
PARISH COUNCIL
Minutes of a meeting held at
Highclere Village Hall on Tuesday 8 January 2002
Present
Councillor Mrs S Roberts,
Chairman
Councillor I Davidson
Councillor J Pearson
Councillor T Farmer
Councillor R East
Also Present
Borough Councillor Patrick
Hedgeland, and Mr Ron Snipp
01/02 MINUTES OF THE LAST
MEETINGS
The minutes of the Council meeting held 13 November 2001having been circulated were taken as read, agreed
by all, and signed by the Chairman, Councillor Mrs Roberts.
Minute 158 of the planning and finance meeting held on 4 December 2001
was amended and the following added to the update on Penwood Village Hall
Lease, as it was considered that the extents of Borough Councillor Patrick
Hedgeland's efforts were not properly acknowledged.
"The Clerk has raised the issue of a policy change with the BDBC
Parish funding Scrutiny panel via the Parish Liaison meeting and additionally
Councillor Hedgeland has also raised the issue of all village hall rents with
BDBC Parish funding scrutiny panel but warned that a change of Council policy
will take a long time. In the short
term the grant might be raised to 95%. "
02/02 MATTERS ARISING FROM
THE ABOVE MINUTES
· The DEFRA Consultation Paper on Quality Parish and Town Councils as put
forward in the Rural White Paper report has not yet been circulated. The Borough of Basingstoke and Deane will
now hold a workshop at the end of January for Parish Councils, to consider the
contents and formulate a joint response.
It was agreed to take no action until after this workshop.
· In response to a Councillor's question on traffic calming progress, HCC
has advised that all signposts are to be renewed and are in process of being
made. They will hopefully be instated
at the end of the month.
03/02
CORRESPONDENCE
The following correspondence
has been received and relevant information copied to Councillors:
1. HAPTC mail 72-01 Advice on adopting new code of
conduct (by 5 May 2002)
2. DTLR Model Code of Conduct (I copy retained by Clerk, 1 copy to Chairman)
3. DTLR New Declaration of acceptance of office order
and guidance on written undertaking (1
copy retained by Clerk, 1 copy to Chairman)
4. DTLR extract from Local Gov White paper setting out
proposals of reform of financial regime. (1
copy retained by Clerk, 1 copy to Chairman)
5. NALC/Countryside Agency Guide to National Training Strategy (1 copy retained by Clerk, 1 copy to Chairman)
6. BDBC Community Safety Draft Strategy (to Chairman) with invite to
consultation evening 17 January 6.15 Councillor
Ray East will try and attend.
7.
BDBC Youth
Project Africa, (Flyers placed on notice boards)
8.
HAPTC
"Meetings" seminar 27 February
(book by 11 Jan)
9.
Minutes of
Penwood Village Hall meeting 9 November
10. HAPTC mail
73-01 advice on funding for Queens Golden Jubilee event
11. HAPTC mail 70-01 to recruit members to Youth
Offender Panels
12. BDBC offer to host web sites
13. BDBC leaflet "how to get rid of your old fridge
freezer"
14. BDBC Training Courses 2002-2003 Launch conference 26
January 2002
15. Report of Woolton Hill Junior School
04/02 BOROUGH COUNCILLOR'S
REPORT
It has been confirmed to Councillor Patrick
Hedgeland that a feasibility study is being undertaken into the possibility of
traffic lights at the Penwood Crossroads.
The local plan processes are progressing well
and the period for receiving comments on the additional plots is extended by
another week.
05/02 TO CONSIDER THE
FOLLOWING PLANNING APPLICATIONS:
BDB 51994/5 Zell
House Farm, Holligton Cross, Highclere
Conversion of
redundant farm buildings to garage/workshop and conversion of loose boxes and
store to living accommodation ancillary to Zell Farmhouse
OBJECTION unless
the following conditions are applied:
There shall be an
enforceable legal agreement that the ancillary living accommodation may not be sold
separately to the main house.
There shall be an
enforceable legal agreement that the garage/workshop shall not be made
available in the future for residential purposes and may not be sold separately
to the main house.
There shall be an
enforceable legal agreement that hedgerows and trees shall be preserved
BDB/52003 Land at
Wilsdon, Tubbs Lane, Highclere, Newbury
Erection of a
bungalow and double garage
OBJECTION unless
the following conditions are applied:
If a new
access/driveway is opened there shall be an enforceable legal agreement that
substantial hedging shall be planted to close off the existing access and all
of the hedgerow to the site shall then be preserved.
There shall be an
enforceable legal agreement that the property shall not be converted to a 2
storey house, to remain low level, in keeping with adjoining properties.
The roof pitch to
garage and bungalow is also considered too steep and should be reduced.
BDB/52124 Rooks
Nest, Byeways, Highclere, Newbury
Removal of
condition 8 of BDB 42317 r elating to retention of hedgerow for Rooks Nest only
OBJECTION
The reasons for
protecting this hedge remain as they were when condition 8 to BDB 42317 was
imposed. Nothing has changed
This hedge is also
the settlement policy boundary. Removal
of any part will make it difficult to monitor encroachment beyond the SPB
BDB 52142 1 Highclere
Street, Highclere
Erection of a
single storey extension to form living room and study
NO OBJECTION
PLANNING APPLICATIONS
continued
BDB/52091
Windyridge, Hollington Lane, Highclere,
Erection of a two
storey extension and conservatory to side of property. Erection of a double garage at Northern
corner of boundary and a temporary accommodation unit to rear of the property
OBJECTION Unless
the following conditions are applied:
There shall be an
enforceable legal agreement for the retention of trees and hedgerows on the
plot and the adjacent paddock.
The hedges and
trees shall be protected during the construction of the extension.
The garage shall
not be used for residential purposes
All materials
shall be matched with the existing
There shall be a
limitation placed on the period of use of the temporary accommodation
06/02 OTHER PLANNING MATTERS
The following correspondence
items have been received and copied to Councillors
1.
BDBC Trees and
Development Supplementary Planning Guidance brochure
This
will be circulated
2.
BDBC Places to
live draft planning and design guidance for new residential development (report with Chairman)
3.
BDBC Consultation
papers on affordable housing and brownfield sites in the countryside comments
if any by 15 February 2002 (papers with the Chairman)
4.
BDBC Planning and
transportation quarterly bulletin
5.
West Berkshire
information on Local Plan Modifications
6.
BDBC Information
on site viewings and speaking at Development Control meetings
7.
BDBC Local Plan
review supplementary register (placed at the
Redhouse Pub)
It
was agreed to hold a planning meeting on 23 January to consider additional
sites submitted
The following
planning approvals are received:
BDB50995 Land
adjoining Briarwood, Andover Road, Highclere
Erection of one
new building
BDB51654/7
Hollington Cross Farm, Hollington Cross
Erection of
conservatory to the rear of the building. Listed building consent
07/02 PENWOOD
VILLAGE HALL LEASE
There was an
adjournment to allow Borough Councillor Patrick Hedgeland to address the
meeting and provide detail on progress regarding rent subsidy for a new lease
for Penwood Village Hall, and as a separate issue, BDBC's policy on village
hall rents. The meeting then continued.
There was general
discussion about the options, and the progress being made. It was felt that things were moving in the
right direction and it was agreed to continue to take advice from the solicitor
who had returned an amended lease to BDBC and was awaiting a response.
08/02 REPORTS FROM MEETINGS
ATTENDED:
Clerks Parish liaison
meeting 28 November
Amongst other items, the meeting considered
Quality Parish and Town Councils, and the Parish Funding Scutiny Panel. The Chief executive also undertook to look
into the feasibility of changing the Council's existing Policy on market rent
on leases of village halls.
08/02 REPORTS FROM MEETINGS
ATTENDED continued
Queens Golden Jubilee
meetings 27 November and 18 December
The Chairman of the Parish Council chaired
the meetings. A programme of events is
being put together including a history exhibition at the church, which will
also be decorated with flowers, on 2nd June, and a Parish Picnic
with sports, games and music on 3rd June.
Youth Facilities
meeting held 4 December
Stephen Bryers from
BDBC is working hard to put a plan together for presentation to the local
community. A further meeting in January
is expected.
09/02 TO CONSIDER
A FUNDING REQUEST FROM CLERE SCHOOL
The request was to
fund the school's senior choir on a tour of Barcelona and surrounding
area. This was discussed and it was
agreed that the Council will offer to pay the hire of either Penwood or
Highclere Village Hall to allow the choir to put on a concert to raise funds.
10/02 COUNCILLOR'S QUESTIONS
The Chairman asked Councillors to suggest a
date and venue for the Annual Parish Assembly.
It was agreed to hold this on the 15th
April at Penwood Village Hall and discuss an agenda at the February meeting.
The Chairman asked the Clerk to research the
condition, which applied to the hedgerow in Tubbs Lane as part of the Woodside
planning application.
11/02 ACCOUNTS FOR PAYMENT
The following accounts were approved for payment:
Between Meetings: P Clarke C Corrall W Bendle J Dawson
At this meeting: Penwood V Hall BDBC Sharpserv C Corrall W Bendle P
Clarke
AS THERE WAS NO FURTHER BUSINESS THE MEETING WAS ADJOURNED
The next Full Council
Meeting will be held on Tuesday 12 February 2002
Planning Meetings will be
called when necessary