HIGHCLERE
PARISH COUNCIL
Minutes of the Annual
General meeting held at Highclere Village Hall on Tuesday 14 May 2002
Present
Councillor Mrs S Roberts,
Retiring Chairman
Councillor Mrs Melanie
Davies
Councillor T Farmer
Councillor J Pearson
Councillor R East
Councillor R Somerset
Councillor Don Langan
Councillor Robert Drew
Apology for absence
Borough Councillor Tim
Jardine
Councillor Mrs Amanda Hosie
Before the commencement of the meeting all
Councillors present at the meeting signed the declaration of acceptance of
office with the exception of Mrs S Roberts who was retiring.
53/02 ELECTION OF CHAIRMAN
Councillor Jim Pearson was nominated and
seconded. There were no other nominations and it was unanimously agreed that
Councillor Pearson should become Chairman.
Councillor Pearson then signed a declaration
of acceptance of the office of Chairman, and thanked everybody present. A
bouquet of flowers was presented to the retiring Chairman Mrs Sue Roberts and
she was thanked for all her hard work over the previous four years.
54/02 MINUTES OF THE COUNCIL
MEETING HELD 9 APRIL AND PLANNING MEETING HELD 26 APRIL 2002
The minutes of the meetings held on 9 April and 26 April having been circulated were taken as read,
agreed by all, and signed by the Chairman
55/02 MATTERS ARISING FROM THE ABOVE MINUTES
The review of the Traffic Calming was postponed until 20 May to enable
County Councillor John Wall to be present.
56/02 MINUTES OF THE ANNUAL
PARISH ASSEMBLY HELD ON 15 APRIL 2002
The minutes of the above meeting having been
circulated were taken as read, agreed by all and signed by the Chairman
57/02 MATTERS ARISING FROM
THE ABOVE MINUTES
The response to questionnaires on the Traffic
Calming, which had been given out at the Annual Assembly was being
analysed. This would be useful at the
meeting to review the Scheme which was now rescheduled for 20 May.
58/02
CORRESPONDENCE
The following correspondence
has been received and relevant information has been copied to Councillors:
Councillors
criticised the lack of time to set up anything for the summer holiday period
59/02 PLANNING APPLICATIONS
The following planning
applications were considered:
BDB52968 The Old School,
Highclere Erection of rear extension
NO OBJECTION
BDB53031 Land East Enborne
Row Erection of 31 dwellings
This application is close to the Parish
border and the Parish Council has the following comments to make.
No development should be started until
junction improvements at the A343 are put into place. There should be protection to the hedges and trees on the site
and a water management plan is required for surface water as the river Enborne
is prone to flooding.
BDB53086 Land adj Beech Tree
Cottage Erection of dwelling and garage
OBJECTION
unless the following conditions are imposed:
The hedge fronting Tubbs Lane shall be
retained and protected during building works.
No further hedge removal shall be permitted. Al materials shall be in keeping with adjacent properties.
COMMENT
In a recent height survey undertaken by the
"Village Design Team", the average height in the area is 7.1
Metres. This proposed development is on
higher land than the adjacent properties and an elevation drawing showing the
height comparisons is required. If this
building will dominate Beech Tree Cottage, then the height should be reduced.
BDB/52842, Land
at Mount House, Tubbs Lane, Highclere, AMENDMENT
Construction of one
dwelling with garage
The Parish Council
has the following comments:
·
Concerns that neighbours will be overlooked
are addressed to some extent by removal of the windows facing South. The owner has advised that he will not use
the flat roof to the orangery as a terrace.
There would need to be a binding condition preventing this use by
present and future owners, in the interest of preserving the privacy of the
neighbours.
·
The Council is pleased to note the
landscaping proposals, which (after many years) will help screen the property
from Mount Road. The Council still
considers that the Eastern elevation will be more in keeping with other
properties in Mount Road if the finish is all brick and not part render.
CONDITIONS TO BE
APPLIED IF APPROVED
A hedgerow should
be maintained at the boundary to Mount Road and all trees on the site retained
in order to preserve the visual rural character of this area.
COMMENT
The proposed access is on a blind bend and
is extremely dangerous. The established
access via Tubbs Lane would be safer.
60/02 OTHER PLANNING MATTERS
The following planning
approval is notified:
BDB 52726 Farthings
Highclere Street, Erection of single storey
rear porch, listed building consent
The following planning
refusal and notice of appeal is notified:
BDB 52721 Windyridge,
Hollington Lane, Highclere, Erection of two storey
rear extension, side conservatory, and detached double garage.
61/02 APPOINTMENT OF
RESPONSIBLE FINANCIAL OFFICER
It was proposed, seconded and unanimously approved that the Clerk be
appointed the responsible financial officer for the Council. The Clerk accepted the role
62/02 ASSIGNMENTS OF SPECIAL
RESPONSIBILITIES TO COUNCILLORS
The Chairman explained that in the past
Councillors have volunteered to take on board subjects of special interest to
individuals. e.g. footpaths, planning
matters, youth facilities, environmental matters, etc. He proposed that this item be postponed
until a later time when new Councillors could better assess the position. This was unanimously agreed.
63/02 REPORTS FROM MEETINGS
ATTENDED:
30 April Queens Golden
Jubilee Committee
A further meeting was convened after
receiving a grant for £2864 from the National Lottery "Awards for
all". The past Chairman Councillor Mrs Sue Roberts, Councillor East and
the Clerk were present on behalf of the Parish Council. The ideas put forward and reported in the
February Parish Council minutes and at the Annual Parish assembly were endorsed
and the arrangements are now well under-way.
The decision was taken not to make a charge for the "Picnic in the
Park".
1 May Meeting with BDBC re
litter and recycling bins at Penwood
Councillors East and Pearson, together with the past Chairman Mrs Sue
Roberts and the Chairman of Penwood Village Hall, Mr George Russell, attended
the meeting.
It was felt that there were now too many bins in place. An extra bin for newspaper, plastics etc.
had been put in position as the first bin was frequently full. The
newspapers are a particular issue as used to start fires. Currently there are two general-purpose
bins. The second bin was intended for the litter wardens to use and
lock. However the lock has been
deliberately broken off and the general public misuses it.
It was considered important to keep the glass bins, as otherwise
bottles will just become dumped.
BDBC agreed the following course of action:
·
To look at best practice where similar issues were occurring and the
positioning of the bins. It was felt that up against a wall etc was not
appropriate because of fire etc. It was stressed that the solution had to
enhance the area and not make it an eye-sore
·
To produce a report in time for the 11 June meeting.
·
There would be a presentation to the Parish Council in July
·
Once a decision has been made then a notice must be sent to all Penwood
residents outlining the changes. Consideration to be given to a delivery
of the recycling plastic bags together with the notice
·
To be invited to the community safety initiative to have input on
environmental issues for the open space areas.
64/02 COUNCILLORS' QUESTIONS
Councillor Pearson queried the decision to
use his caravan as a first aid center for the "Picnic in the
Park". It was discussed and agreed
that a tent/gazebo with a bed and chair would give easier access. Councillors Pearson and East agreed to
liaise and provide this facility. The
Clerk has applied to the British Red Cross for qualified first-aiders to attend
and will chase for a reply.
65/02 ACCOUNTS FOR PAYMENT
The following accounts were approved for
payment
In between meetings:
BDBC,
Richard Summersby , TDH Ltd
£119.26, McLaggan Smith, Toilets Plus
At this meeting:
Cornhill Insurance, Mr W Bendle, Mr C Corrall,
Peggy East ,
Highclere Village Hall, Shaw and
Sons Ltd, HAPTC
As there was no further business the meeting
was adjourned. The next meeting will be
on 11 June